You may also find it useful to check out this resource on the overall things to think about before you move on from being volunteer-only.
NB; Some links have been provided, but if you don’t see anything specific you’ll find what you need by looking in the “useful links” at the end of this resource.
Contracts
The type of relationship – employee/self employed/agency? – dictates the type of contract you need.
- Written statement of employment ACAS template written statement
- Contract ACAS employment contracts
A self-employed person must also be issued with a contract so that they know what you expect from them and they accept their responsibility to abide by your key policies.
Handling payment
Pension and payroll – how will you handle this? It is a complex job and not to be attempted by anyone without the right skills and experience. You can pay for a professional service.
A self-employed person will also need to know how often you will pay them and when they will need to invoice you. Short-term self-employed roles are usually paid in two or three tranches, rather than monthly. You can make the last payment only after the agreed work has been completed if that suits you best – you don’t need to make payments in advance, as you do for employees.
Leave
Safety
- Health and safety at work
- DBS checks
- Do you have safe and pleasant workplace conditions and facilities
- Employee Liability Insurance
Policies – either new, or updated to include paid staff
- Safeguarding
- Equalities and inclusion
- GDPR
- Health and safety
- Grievance
- Disciplinary
- Recruitment
- Expenses (plus claim form)
- Home and flexible working
- Bullying
You don’t need as much for a self-employed person but you will need to make sure they understand their responsibilities under your policies and procedures, and that this is clear in the contract, for example;
- No downloading personal data onto their laptops
- No using additional staff that don’t have the right DBS status.
Employee Handbook
This isn’t an “extra” job, it’s a good way to keep tabs on what you’ve put together for employees.
- Purpose, history and values (from job advert and description)
- Policies and procedures
- Job statement and contract
- Claim procedures and forms
Psst – why not copy what you need from a similar organisation……?
EDI and recruitment
- What can we do that will enable people from diverse backgrounds to see and apply for roles?
- How can we make the interview process accessible?
- What you can and can’t do to select for a particular characteristic
- Inclusive Recruitment blogposts
- NHS inclusive recruitment toolkit
- NACRO – Employing ex-offenders
- Competency-based recruitment
Once you’ve found them, how are you going to keep them? How will you support them to do their best job?
- Induction takes time and planning to work
- If you have done induction right you are more likely to confirm the right person in post
- Supervision must be safe, honest, supportive – looking for positive outcomes for both parties within the boundaries of business needs
Useful links
- ACAS – always your first place to go for HR information
- NCVO
- Charity Excellence
- uk – employ someone step-by-step
- LawWorks legal advice
Disclaimer
We make every effort to ensure that our information is correct at the time of publication.
This is only intended as a brief summary of relevant issues and information. Legal advice should be sought where appropriate. The inclusion of other organisations in this information does not imply any endorsement of independent bodies, they are just for signposting purposes.
Voscur is unable to accept liability for any loss or damage or inconvenience arising as a consequence of the use of this information.
