What is a Citizens’ Assembly Producer?

This is a pivotal role that will successfully plan and oversee the delivery of the West of England Citizens’ Assembly. The role will work closely with the project partners to support and/or recruit a number of key actors who will help to deliver the assembly. The role will drive a programme of engagement activities and events in support of the assembly and work with the project partners to embed the methodology across the region to enable the planning and delivery of future citizens’ assemblies. Ultimately, the role will help to coordinate and deliver a citizens’ assembly for culture which will itself drive positive change across the West of England region, incorporating Bath and North-East Somerset, Bristol, North Somerset and South Gloucestershire.

What are key Roles & Responsibilities for the Citizens’ Assembly Producer?

Support and/or recruitment for: the Oversight Panel, Advisory Panel, Lead Facilitator, Small Group Facilitators, Sortition Lead, Citizens, Speakers, Witnesses and Presenters, Campaign and PR Team and the Assembly Production Team.

· Project Delivery: to assist the Project Manager (Citizens In Power) in developing and implementing a comprehensive project plan, encompassing planning, logistics, timelines, budgets, recruitment, reporting

· Stakeholder Engagement: to support engagement with funders, local authority contacts, delivery partners, cultural organisations, citizen participants and the wider public to ensure alignment with the assembly's objectives

· Inclusivity: identifying and ensuring diverse and representative perspectives are included in every aspect of the assembly’s planning and delivery

· Communications: support the implementation of the communications strategy across a region wide campaign

· Content: work with the project Communication Team to identify and support the creation of engaging materials for distribution across press, public channels, stakeholders and partners to promote the interests of the assembly

· Facilitation: to support the Lead Facilitator to build a west of England based delivery team and collaborate on any recruitment, selection process, training and briefing

· Assembly Delivery: to manage event logistics, assisting the Lead Facilitator, to ensure smooth and successful execution, covering registration, access needs, transportation and catering as well as technical aspects (both online and in-person), including equipment, live streaming, and technical support

· Monitoring and Evaluation: to help develop and deliver the project’s evaluation framework and support the process of capturing research and data as part of delivering the assembly, collating project delivery evidence for reporting on recommendations and findings

· Cultural Plan delivery 2025: assisting with post-assembly commissioning and delivery aspects of the agreed Cultural Plan

What are some of the key deliverables?

1. Review the final design of the Citizens' Assembly and convert it into a practical and actionable plan

2. Support the development of a Brief and procurement timeline for Lead Facilitator and Sortition services

3. Prepare for the Assembly, ensuring all necessary resources, materials, and logistics are in place

4. Collaborate with the Communications teams and Sortition Foundation to prepare for the official launch and call-out for citizen participation and evidence

5. Support the onboarding of selected citizens and ensure they are well-informed and engaged

6. Oversee the organisation and execution of the assembly meetings, including logistics and support

7. Support the presentation and report writing process to capture the assembly's outcomes and recommendations

8. Plan and deliver public stakeholder events to share findings and the cultural delivery plan developed by the Citizens' Assembly

9. Provide administration support to the Oversight Panel and Advisory Panel as they go about their work on the assembly

10. Help to establish a productive framework for a new Citizens’ Culture Panel to oversee the implementation of the Cultural Delivery Plan.

Person Specification

Essential Experience

Producing: Demonstrable experience in event management, community organising, or related fields, with a proven track record of successfully delivering complex projects or initiatives.

Inclusivity: Demonstrable experience in taking an inclusive approach to producing and delivering accessible participatory projects with a wide range of stakeholders.

Budget management: Demonstrable experience of managing budgets of over £50k with a proven track record of projection; costings, reconciliation and reporting to senior leadership and external stakeholders.

Leadership: Proven leadership skills and the ability to manage and motivate team members, in wide ranging roles, fostering positive and inclusive working environments.

Communication: Proven ability to negotiate and communicate with senior stakeholders, both externally and internally, across disciplines and across sectors including Local and Regional Government.

Community: Demonstrable experience, or transferable skills, with working with community stakeholders, groups, activists and services at a Grassroots level

Skills

Administrative: Highly competent administrative skills, capable of efficiently managing large scale projects, with demonstrable skills in project management, time management and prioritising workload

Communications: Demonstrable effective written and verbal communication skills and a proven track record of effectively sharing complex information to a range of stakeholders

Facilitation: Demonstrable skills, or transferable skills, in using facilitation skills to drive engagement, learning or development to support people to reach their best potential and to engage with unknown or new ideas.

Digital and ICT: Adaptable to using internal and external communications platforms including relevant or transferable skills in using platforms including in Office 365, CRM systems, and website content management platforms.

Personal Characteristics

Interests: A passion for citizen-led decision-making with clear examples of trends in democratic innovations and developments in decision making in the culture sector

Desirable

Co-creation: Experience of working within or driving co-creation practice within organisations or statutory services or other relevant sectors.

Culture sector: Understanding of the landscape of the culture sector including a knowledge of developing policy at a local, region or national level

West of England region: an understanding of the West of England Region