The Space is the PRSC’s very own affordable community venue. It is used for all sorts of events - art exhibitions, gigs, workshops, meetings, parties, drag cabarets, comedy nights and dance classes, to name a few! Alongside the Space, the PRSC also consists of a china decorating workshop and shop, screen printing studio, artist studios, radio studio mural wall and yard space. We provide services and support for vulnerable communities; distributing tents, sleeping bags, and magazines, running free art sessions and workshops, and hosting open exhibitions and events.

The PRSC Bookings Coordinator is one of the key roles at the centre of PRSC CIC Social Enterprise - responding to and managing events, emails and bookings enquiries and co-ordinating across work areas. We are horizontally structured and operate on peer-to-peer supervision – you will need to be confident in your ability to make good decisions about the operation of the venue unsupervised. The core goals of this role are to:
 

• Manage venue bookings and facilities hire
• Supervising bar sales to ensure that the bar is stocked, staffed, profitable, hygienic and appropriately licensed.
• Manage the development and delivery of in-house events (such as People’s Art Fair, People’s Comedy etc)
• Support the organisation’s financial sustainability by applying for relevant grants and promoting the Space to ensure required income.
• Uphold and promote all of PRSC’s policies and procedures, particularly those relating to Equality, Diversity and Inclusion and Codes of Conduct.

Administrative and Financial Management:

• Manage departmental budget and monitor cash-flow
• Send and chase invoices, settle accounts, liaise with suppliers and customers
• Make and authorise payments in conjunction with our bookkeeper
• Provide financial information to directors

Health and Safety:

• Oversee Health and Safety of volunteers, bar staff and visitors and monitor our compliance with Health and Safety legal requirements and good practices
• Ensure the cleanliness and safety of the Space between hires, including reporting maintenance issues to the appropriate person
• Ensuring fire safety of the Space, checking fire alarms and ensuring that fire exits are kept clear and hazardous substances stored appropriately
• Managing lost property

Communications:

• Liaise with staff, suppliers and customers
• Support the PRSC team with internal communications
• Support events/hire with external promotion
• Engage with and welcome the local community to the PRSC
• Liaise with other staff to ensure safe and smooth running of events and facilities
• Work with the Digital Comms Manager to promote events and facilities hire via our website and newsletter

No job description can be fully comprehensive and the job holder will be expected to carry out other activities that are broadly consistent with the above job description.

Person Specification

Skills & experience

Essential:

• Experience of events work, ideally in a venue setting
• Experience of bar work, ideally at a supervisory level
• Excellent organisational and administrative skills
• Knowledge of spreadsheets, word processing and email
• A good understanding of basic book-keeping and financial management practices
• Knowledge of Health and Safety requirements for businesses, employers and events
• Knowledge of safeguarding and GDPR, or a willingness to learn
• Confidence and ability to manage own workload
• Good communication skills both in person and in writing
• Flexibility and an ability to respond quickly to a changing situation
   

Desirable:

• Experience of bookings administration
• Some experience of social media and Wordpress
• Experience of supporting volunteers or providing some volunteer supervision
• Experience of AV technicalities
• Experience of working in flat-structured / non-traditional workplaces or cooperatives
• Knowledge of the PRSC’s core activities and values
• Personal License Holder