We are recruiting for an Office Admin Assistant to work at the heart of our team.  The work is hugely varied with many different creative projects always on the go, requiring high quality administrational support.

No two days are the same; one may be spent emailing key school partners, another organising props and resources for a film shoot. We require an experienced individual, who is able to support each project with administrational tasks.

You will be working within an open plan office environment and will need to work confidently both as part of a busy team and independently, completing tasks efficiently and to a high standard. The nature of this role requires an individual who is versatile and adaptable, ready to problem solve and take on different responsibilities to suit each project’s needs whilst working within UV policies.

You will be managed directly by the Operations Manager to ensure the effective running of the office and Unique Voice projects.

There will be occasions where you would be expected to accompany our writers, facilitators or creative teams to work directly on projects with young people in schools, theatres and holiday clubs. This work would require you to successfully apply for an Enhanced DBS Certificate, or already have an Enhanced DBS on the Update Service (costs associated with this will be met by the Company).

KEY TASKS & RESPONSIBILITIES

• Answer incoming calls and taking messages; monitoring & responding to incoming emails
• Assisting the Operations Manager and other team members with project support and admin tasks e.g. data entry, email/phone communication with external stakeholders, support with record keeping
• Booking meeting rooms & updating company calendar
• Maintain effective filing systems
• Office upkeep; equipment storage and inventory
• Assist in fundraising projects
• Comply with and uphold all company policies and procedures
• Occasional visits to projects and events, including direct contact with participating young people
• Project support visits
• Support to Activity Pack development and production
• Driving to projects and to external meetings where required

REQUIRED CHARACTERISTICS

• Demonstrable experience completing administrative tasks
• Confident working on Mac software and the use of database/spreadsheets
• Excellent written and verbal communication and customer service skills
• A team player that can confidently contribute to meetings
• Commitment to equal opportunities and inclusivity practice
• Ability to work with emotional and cultural awareness
• Ability and willingness to take and give feedback and make amendments with positivity and speed
• A passion for the creative arts and an interest in working with children and young people
• A full driving licence, own vehicle and willingness to drive to project locations or collect supplies

DESIRABLE CHARACTERISTICS

• Experience working within a similar role
• Experience of working in the third sector
• Awareness of GDPR regulations